Agent's Executive Assistant - State Farm Agent Team Member

We are a forward-thinking dynamic professional insurance business seeking a highly organized and proactive Executive Assistant to support the day-to-day operations of our Insurance Agency. The ideal candidate will play a vital role in ensuring the smooth running of the office, managing the agent's calendar, coordinating all forms of communication, and overseeing various business-relatedtasks. This position requires a commitment to professionalism, personal development and undergoing training, discretion, high-level organizational skills, and the ability to multitask effectively in a fast-paced environment.Schedule● Monday through Friday, 8:00 AM - 5:00 PM. There may be some extended working hours on an occasional basis.Key ResponsibilitiesAdministrative Support● Manage and organize the agent's calendar, including setting, confirming, and reminding of all appointments.● Pre-screen / qualify all requests to see or speak with the agent without a scheduled appointment.● Answer and delegate emails and phone calls to the proper channels, ensuring timely and professional communication.● Attend meetings occasionally on behalf of the agent and provide overviews.Office Management● Facilitate office decorum by maintaining an environment that reflects the expected culture and values of the agency.● Act as the agent's eyes and ears by informing him of noteworthy happenings within the office, especially in his absence.● Coordinate office maintenance, repairs, and renovations to ensure a functional and welcoming workspace.● Plan and organize office outings, retreats, and celebrations, including making all necessary reservations.Personal and Business Operations● Handle bill payments for business accounts, ensuring all financial obligations are met on time.● Make all travel arrangements for the business owner, including accommodations, transportation, and itinerary planning.● Arrange meal delivery or restaurant reservations for owner and office staff, taking into account any dietary restrictions or preferences.Additional Responsibilities● Serve as a liaison between the agent, fellow team members, clients, and other external partners.● Undertake personal errands as requested by the agent.● Prepare and deliver regular reports on office activities, expenditures, and any issues encountered.● Contribute to project management, including tracking deadlines, coordinating with involved parties, and ensuring goals are met.● Implement and maintain systems for efficient office organization and communication.Qualifications● Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.● Strong organizational and time management skills, with the ability to prioritize tasks effectively.● Excellent communication skills, both written and verbal.● Proficiency in office software and the ability to adapt to new and changing technologies.● Discretion and confidentiality.● A commitment to ongoing personal development.● An open mind and positive attitude.● A proactive approach to problem-solving and decision-making.● Ability to work independently and as part of a team.